Exhibitor Application Form

50th Northeast Regional Conference for the Social Studies

April 6, 2020
Boston, Massachusetts



Application form for potential exhibitors and vendors for NERC50
  • 1 Table: $500.00
    2 Tables: $900.00
    Non-profit organizations: $350 per table, $600 for 2 tables
    Non-profit organizations must email treasurer@masscouncil.org copy of proof of non-profit status with payment.
    Option A: Morning Coffee, Pastries, and Bagels – $1,500 (1-2 tables)
    Option B: Luncheon – $2,500 (1-2 tables)
  • Office/work
  • Mobille/cell
  • Other than primary contact
  • Description of your products or services to be exhibited. This description will be printed in the exhibitor listing and distributed at the conference
  • If you wish to present a one-hour or two-hour workshop at NERC50 (Monday, April 6), please go to the CALL FOR WORKSHOP PROPOSAL form on our website.

    If you are selected to exhibit at NERC50 and have been granted a workshop slot at NERC50, payment for exhibit includes registration fee to NERC50 and therefore you do not need to register to attend NERC50 (because you already have)!


    We will plan exclusive time (meaning, no workshops will be held during this time) dedicated for exhibitors to present a 15 minute showcase on Monday morning in between sessions.
  • Keep in mind you will have no more than 15 minutes to showcase. Please also identify the person presenting if not you.

  • THE FINE PRINT (PLEASE READ)

    The applicant agrees that Massachusetts Council for Social Studies (Mass Council) has the sole right to determine the eligibility of any company, agency, product, or service to be included in the exhibition, and retains that right through the end of the exhibition. No contract is formed until an application is accepted by Mass Council and the applicant is notified. Should Mass Council accept the application and later determine to prohibit the entire exhibit, the applicant agrees that its damages shall be limited to a refund of its application fee.

    If applicant (or team) have been confirmed to present at NERC50 the application fee enclosed hereby waives the early or same-day registration fee to NERC50.

    Application and full payment must be submitted no later than February 15, 2020, to insure the listing of the exhibitor’s name in the official program of the conference.

    No table is firm without full payment. Table on a courtesy hold will be forfeited if full payment is not received by March 15, 2020.

    Cancellation Policy
    Table space which has been assigned and confirmed may be cancelled without penalty prior to March 1, 2020. Cancellation of exhibit space must be directed in writing to Mass Council. Cancellations shall be effective upon receipt of notice to Mass Council.

    No refunds shall be made for cancellations after March 1, 2020. Should the exhibit be cancelled due to circumstances beyond the control of Mass Council, all payments will be refunded in full.

    Exhibitors who purchased table space for NERC50 will receive full refund $500 (or $300 for non-profit organizations).

    Exhibition Dates
    The exhibition area is open Monday, April 6.

    Exhibitor Check-In
    Exhibitors may pick up their badges and programs at the registration desk. Additional registrations may be obtained at the exhibitor’s rate.

    Exhibition Setup
    Installation of exhibits will commence on Monday morning, April 6, 2020, at 7:30 a.m. Exhibit must be fully installed and must remain fully intact during all official exhibit hours.

    Exhibition Teardown
    Exhibits should be packed and ready to move by 4:30 p.m. on Monday, April 6, 2020. If this deadline is not met, Mass Council reserves the right to remove materials from the exhibit space and charge the expense for doing so to the participant. Mass Council shall not be liable if such removal causes damage to the materials.

  • This is an application. No payment is needed at this time.

    Because the exhibition space may be limited, Mass Council will review your application and will notify you no later than February 2020.

    If you are granted to exhibit at NERC50, you will receive from us an exhibitor registration form, which you will complete and submit along with payment via credit card, check, or purchase order.